400 Administrative Procedures

401 Handbooks

403 School/Parent Advisory Committee

405 Calendar Development

410 Document Retention

 Services

420 Email Accounts

421 Personal Business

422 Mobile Phones

423 Money Services

425 Mail Service

428 Government Agencies

430 R.O.C. Resident Visa and Work Permit Procurement Assistance

431 Alien Residence Certificate

Facilities

435 Air Conditioning Parameters

437 Carpeting

439 Facility Maintenance

442 Use of School Facilities

445 Taichung Guest Housing Facilities

447 School-managed Housing

449 Taichung Swimming Pool

450 Playground Use After Hours

452 Keys

Safety and Security

455 School Closure

457 Earthquake/Fire/Evacuation Drills

459 Alarm System

461 Water - Potable Testing

463 Student/Staff Health

465 Child Abuse

468 Accountability  

469 Security

Transportation

470 School-Sponsored Trips

472 Vehicle Use

475 Vehicle Maintenance

It is the responsibility of the Superintendent to provide an administrative procedures manual, and to keep it current.

Identification of an area needing administrative procedure or the suggestion of a change in the established procedure is to be referred to the Superintendent.

Administrative procedures will be approved by either SAC, the Superintendent, or the Board of Trustees. Administrative procedures are reviewed by the Board of Trustees every four years.

GBM 10/99
Reference - Policy 2040 Administrative Procedure Manuals

Principals are responsible for developing and maintaining site specific Student/Parent and Staff Handbooks. Handbooks should be developed with input from staff and the School/Parent Advisory Committee. The Director of Boarding Services is responsible for developing a Dormitory Student Handbook and Dormitory Parent Handbook. Contents of the handbooks will comply with current Morrison Academy policies and procedures.

System-wide program handbooks are maintained by the following person and posted on the System Services web site. Content of these handbooks will comply with current Morrison Academy policies and procedures. The Director of Curriculum and Professional Development supervises all of these coordinators and therefore has authority to resolve any disputes related to these system-wide program handbooks.

Athletics                Athletics System Coordinator

Library                   Library Media System Coordinator

Technology             Director of Information Technology Services

ELL                        ELL System Coordinator

Special Needs          Learning Specialist System Coordinator

Guidance                Guidance System Coordinator

Music                     Music System Coordinator

SAC 1/10

Reference - Policy 2040 Administrative Procedure Manuals

403 School/Parent Advisory Committee

Each school site of the Morrison system is to establish a School/Parent Advisory Committee whose purpose is to advise the Principal and to facilitate communication. Annual membership selection is the responsibility of the Principal. The Principal should seek volunteers through the school newsletter and/or a pull-out volunteer form in the Student-Parent Handbook. Recommendations from parents may also be helpful in making decisions regarding who should serve on this committee. The list of members is reported to the Superintendent.

The Committee is to be established at the beginning of each school year and be operative by October 1st. It is to meet a minimum of four (4) times during the school year but may meet more often at the request of the Principal OR at the request of the members, with the Principal's approval. Meeting dates are to be announced to the public in advance and the meeting may be open to the public.

The Committee is to have five to ten (5-10) members selected by and inclusive of the Principal. The Committee, as a whole, should reflect the school's racial/citizenship/occupational mix. It may include school staff members (the inclusion of two (2) teachers is recommended), as long as the majority is not school employees (or their spouses). A clear majority of the members should be born again Christians.

The Principal is the Chairperson of the School Advisory Committee. He establishes the agenda, with input from Committee members. He also makes certain that minutes of the meetings are kept and distributed with a copy going to the Superintendent.

Committee agendas/discussions will include principal-suggested items, system-referred items, and previously identified concerns/questions. The agenda should also have a place for the expression of member concerns/questions. There is to be no discussion of matters relating to individual personnel; these are brought individually to the affected staff member and/or principal in accordance with established grievance policies and procedures.

SAC 5/07
Reference - None

There are three levels in planning the next year's school calendar: SAC, Superintendent, and Campus Principal. Any part of the calendar may be modified at the level of adoption, as necessary, during the covered year.

1. SAC: In November the basic dates for Morrison Academy's calendar, are developed by SAC. This including the first and last day of each quarter, system-wide professional development days and school holidays. This preparation may include consultation with Morrison staff members and/or parent committees. It is presented to the Board of Trustees at the end of the first semester.

2. SUPERINTENDENT: In January, the Superintendent (or designee), in consultation with SAC, is responsible to set the dates for other system-wide activities. This includes, but is not limited to, SAC meetings, professional development, curriculum meetings, no-activity-weekends * and standardized testing. Some of these dates may need to be revised by the Superintendent in order to accommodate regional tournaments and other local campus issues that arise during the third level of the planning process.

3. CAMPUS PRINCIPALS: During April and May Principals share their specific calendars with one another upon completion in order to facilitate adjustments as needed. This scheduling should include field days, Parent-Teacher conference days/times, special banquets, fine arts presentations open to the public (i.e. Band or Choir concerts, drama presentations, etc.), and other activities. It is understood that site specific activities may be added or changed at any time.

* "No-Activity-Weekends" shall be scheduled system-wide whenever there are six or more continuous weeks of school. These weekends are intended to provide time for family activities and a rest from school activities. No-school sponsored activities would be scheduled on these weekends.

To accommodate boarding families, normally no activity weekends and school holidays begin one hour after the last class on the Taichung Campus and end the morning classes begin.

SAC 11/09
Reference - Policy 5330 Instructional Time Requirements

Morrison Academy shall retain documents for the period of their immediate or current use, unless located in the following document retention schedule. Electronic documents shall be retained as if they were paper documents. The following is a partial listing of recommended retention times.

Permanent Records

• Checks and accounting records for major payments, such as property purchases
• Taiwan corporate income tax returns and supporting documents
• Articles of Incorporation
• Bylaws
• Deeds and titles
• Litigation
• Board Minutes
• Accounting Journals
• Auditors reports
• Accreditation reports

Ten Years

• Accounts payable and receivable ledgers
• Canceled checks
• Donor contributions (numbered receipts)
• Sales invoices
• Bank reconciliations
• Invoices (after payment)
• Monthly and end-of-the year financial statements
• Leases (while active plus 10 years)
• Professional Practice Reviews
  • (while active filed by the Principal)
  • (when inactive filed at System Services)

Three Years

• Insurance policies, accident reports, fire inspection reports, and claims
• Service contracts (while active plus 3 years)
• Employment applications for individuals not hired
• Employment applications for individuals hired - while active plus three years
• Individual employee files - while active plus three years

Upon any indication of an official investigation of Morrison Academy by any governmental entity, document destruction shall be suspended immediately until the investigation has been completed.

Reference: Policy 4130

SAC 9/07

School related correspondence normally is sent from and to a Morrison email account.  Staff and students should check their Morrison email account on a regular basis.  Staff and students are encouraged to change their password once a year, preferably in the Fall to promote security.

SAC 10/06

The Business Office is staffed primarily to meet the business needs of the school. Limited personal services can be handled on occasion; however, prior approval by the Campus Principal is required.

SAC 5/97

Reference - None

Mobile phones can be a legitimate business expense if they are used primarily for school communication.  Morrison general managers, maintenance workers, SAC members, Campus Coordinator - Taichung, System Manager, Director of Information Technology Services, Technology Coordinators, and Director of Development may charge their administrative account for an economical phone (up to NT$2000) and/or arrange for the monthly fee (up to NT$300) to be automatically charged to the school's phone budget (631105).  Monthly fees exceeding NT$300 will be assumed to be a personal expense and may be deducted from payroll.  It will be acceptable to use these school cell phones for occasional, brief personal calls within Taiwan.

SAC 8/07

Money services for staff members and students include:

• Cashing personal checks payable to "Morrison Academy" up to US$1,000 per month, or third party checks from government agencies or reputable Christian organizations. Exceptions may be authorized by the Director of Finance.
• Exchanging currency
• Reimbursement for school-authorized purchases

TCM 3/06
Reference - None

A small supply of postage stamps is available in the office. Stamping of bulk mailings and delivery of packages to the local post office is the employee's responsibility.

Mail is distributed five days a week, excluding holidays. Volunteer help may be solicited to distribute mail on weekends and holidays.

SAC 5/97
Reference - None

A reasonable supply of government forms will be kept in supply in the business office. The General Manager can assist staff with their resident certificates and tax forms. Questions concerning their status with AIT, the Ministry of Foreign Affairs or the local police can be channeled through the General Manager.

All emergency situations such as traffic accidents using school vehicles, or medical emergencies should be reported as soon as possible to the immediate supervisor and the General Manager.

SAC 5/98
Reference - None

System Services will assist employees who need to apply for a ROC resident visa and a ROC work permit. The school will be responsible for reimbursement of costs related to processing a ROC resident visa and a ROC work permit for all personnel whose visa is processed by the school. Costs reimbursed will include government required medical examinations, notarization of legal documents required by the ROC governmental offices, and transportation cost for employees processing resident visas and work permits in Taiwan.

GBM 9/00
Reference - None

Employees are responsible for applying for their own and their families' Alien Residence Certificate(s) (ARC) within 14 days of arriving in Taiwan on a resident visa, or after receiving their resident visa while on-island. The Academy will reimburse the costs of the ARC for head of household employees and their families (maximum three dependent children). The employee must present the ARC receipt(s) to the Director of Finance in order to be reimbursed. Employees are responsible to renew the ARC prior to the expiration date. The ROC government requires a person with an expired ARC to leave the country. Morrison will not be responsible for any penalties levied against employees or their dependents who have allowed their ARC to expire or for any travel costs for those who are required to leave the country due to an expired ARC.

SAC 8/07
Reference - None

In order to conserve electricity and minimize cooling equipment maintenance, installation and maintenance of air conditioners will be subject to the following parameters:

Air conditioning will be limited to instructional, office, and storage areas (e.g. chemical storage) where cooling is essential.

New school construction when practical and efficient will be equipped with central air conditioning rather than window air conditioners.

The following areas may be equipped with central as well as window air conditioners: computer labs, offices of personnel whose job descriptions specifically require work outside of the school year, and rooms that are routinely rented to outside groups outside of school hours.

Classrooms, faculty lounges, storage rooms, and some offices do not qualify for dual cooling systems. Existing window A/C units will not be maintained or replaced in these areas. However, in areas where no central A/C exist, all instructional classrooms, offices, and residential window A/C units will be maintained and replaced as needed.

Storage areas for books and other materials susceptible to humidity will be fitted with dehumidifiers rather than air conditioners.

GBM 6/97
Reference - None

Wall-to-wall carpet will be routinely installed only in libraries and offices.

GBM 6/97
Reference - None

In order to properly maintain Morrison Academy facilities, a preventative maintenance program will be established on each campus. Monthly and annual schedules are to be developed. It is the responsibility of the General Manager to ensure that the maintenance staff is carrying out the work assignments designated on the schedules. The General Manager should keep the monthly maintenance reports of work completed for a period of three years.

SAC 4/95
Reference - None

Priority 1 - Morrison Academy Master Curricular Needs

Priority 2 - Morrison Academy Co-Curricular Needs

Priority 3 - School-Authorized Events/Programs (Procedure 210)

Priority 4 - Church and Mission-Sponsored Events

Priority 5 - Expatriate Community Events

Priority 6 - Other Events

Sunday Use

Other than for the purpose of mission or church-related use, no facilities will be authorized for use when it conflicts with Sunday worship services.

Conduct

Possession, use, or promotion of pornography, controlled substances, illegal drugs, tobacco products, betel nut, or alcoholic beverages is prohibited. Gambling, profane language, violence or other irresponsible conduct is not permitted.

School Equipment

Sports equipment, sound, lighting, audio visual, telecommunication, and maintenance equipment may only be used with prior written approval from the appropriate administrator. Some equipment may be limited to use only if there is a Morrison designated operator present, i.e. auditorium, audio visual room.

Clean-up

At the conclusion of a scheduled event, each organization is expected to leave the buildings and grounds in the order in which they were found, with the exception of clean-up contracted to be performed by the school.

Damages

Any organization, which loses, damages, or destroys any property and/or equipment belonging to the school will be responsible for the appropriate replacement or repair costs. These fees are listed on the current User Fee Schedule.

Group Use

Application for use of school facilities will be made with the appropriate facility supervisor. The supervisor will evaluate the facility use request in regards to alignment with Use Priorities, Use Regulations, scheduling compatibility and the user's past history of use. Facility use shall be limited to the specifications indicated on the application. The school reserves the right to refuse approval for facility use for any event, which will compromise Morrison Academy standards.

Morrison Academy curricular and co-curricular programs will normally be scheduled into the school day or on the school activity calendar. Application does not need to be made for facilities use for these curricular programs. In the event of an unscheduled curricular event or a change in program, the facility supervisor should be notified.

There will be no charge for curricular, co-curricular, and school- authorized events/programs. Rental fees for all other users are listed on the current User Fee Schedule.

Individual Use

Administrator(s) may designate "open hours" for restricted facilities' use. Open hours will be published and posted on campus. Restricted facilities include gymnasium, tennis courts, racquetball courts, fitness rooms, and any other facility designated by the administration. Swimming pools will not be considered a restricted facility.

No fee will be charged for use of the restricted facilities during open hours for Morrison Academy personnel/trustees and their dependents and for Morrison Academy students and their immediate families. This will apply for the fiscal year for which the students are enrolled and for which personnel are employed. A monthly fee may be charged to qualifying non-Morrison expatriates wishing to use the school facilities during open hours. No fee will be charged for small outdoor gatherings sponsored by missionaries.

An activity pass will be issued for non-Morrison facility users. The activity pass may be issued to parents to help monitor the use of these facilities. Authorized users will be entitled to bring one guest with them. Administrators may issue complimentary passes to individuals who serve as school volunteers. Any administrator or their deputy may conduct periodic checks of restricted facilities and ask unauthorized users to leave.

SAC 11/00
Reference - None

The school maintains guest rooms on the Taichung Campus. These rooms are available for expatriate guests and school employees. Parents of the dormitory students have first priority on room use. The room fee is listed in the current User Fee schedule. If Dorm parents have overnight guests (not including alumni), they can use the guest rooms without charge during times when the dorm is open if they do the preparation and cleaning of the guest rooms themselves. If their guests stay overnight when the dorms are closed, the guest will be charged the same as other guests.

SAC 4/05

The Director of Human Services shall be responsible for the oversight of school-managed housing. Responsibilities will include, but not be limited to, securing apartment managers, making housing assignment decisions in consultation with the appropriate Campus Principal, and contracting for long-term rental agreements for off-campus housing.

Morrison Academy reserves the right to rent housing units not occupied by Morrison personnel to Morrison individuals/families who do not qualify for Housing Benefit (procedure#760) on a year to year basis with full-time expatriate staff having first priority. The Director of Finance will determine rental rates in accordance with fair market value for that area.

SAC 9/09

Reference – 760 Housing Benefit

449 Taichung Swimming Pool

Every school year, each Morrison .5 FTE or greater contracted employee and Board of Trustee members are issued free swim passes according to the following guidelines:

A family with both spouses working are entitled to the equivalent of a maximum of 4 "ten-punch" swim passes. Swim passes can be used by any family member or accompanying guest.

Additional swim passes are available and may be purchased at the Taichung Business Office. These passes are good for any time of the day the pool is available for "open swim". Current and former students of Morrison Academy and their families, and families who are members of TMF may purchase swim passes. The cost for a swim pass is listed in the current User Fee schedule. Adult or student members may bring other children and/or their parents as guests. Adults are defined to be high school graduates or older.

TCM 4/06
Reference - None

The official position of the school is that the campus and facilities of Morrison Academy are not open for unsupervised use. Thus, the campus is officially closed after normal school hours. Students and young children on the campus at these times should be in the company of an adult, parent or teacher. Exceptions to this are when the student is involved in co-curricular activities, school-authorized events/programs, and approved facility use as outlined in procedure 210 School-Authorized Events/Programs.

The school is not responsible for people, regardless of age, who are on the campus in violation of school policy and procedures.

 GBM 6/02
Reference - None

All issuance of keys must be approved by the appropriate administrator. No deposit will be charged for keys. If a key is lost, the person responsible for that key will be charged the appropriate fee as indicated on the current User Fee schedule. No keys are to be duplicated, but if there is a need for additional keys, the administrator will authorize the key manager to issue additional keys.

The guards or custodians are not to give keys or open any room for anyone (students, parents or teachers) without proper authorization. Keys will not be issued to students, with the exception of student workers and dormitory keys for dorm students. No master or sub-master keys should be given to students to use except while under direct supervision.

All keys must be turned in to the general manager prior to leaving the island for summer vacation or at the end of employment with the school. If the employee is not leaving the island during the summer and he/she is contracted for next school year, keys do not need to be returned, unless specifically requested by the key manager.

SAC 3/95
Reference - None

Temporary Distance Learning

If it is unsafe to continue normal operations for a grade level or entire campus the Superintendent may authorize continuance of instruction using on-line learning systems. This decision should be based on warnings from AIT or a Taiwan government entity regarding a health and safety risk, such as an epidemic or civil unrest. Because teachers and students continue learning during temporary facility closures, these days are considered as instructional days.

Short-Term School Closure

The Principal, or his designee, determines campus closures on a day-by-day basis due to an emergency situation, such as typhoons. Normally, the school will be closed if the public schools in that area are being closed.

Each year, a staff phone contact network is established on each campus in order to notify staff of an emergency. This may be used to communicate school closure information. The Principal (s) should notify the Superintendent of the decision and the Superintendent should notify ICRT. It will also be posted on the Morrison Website as soon as possible. The staff phone contact network should then be initiated. The Principal/General Manager may require some employees (i.e. security, maintenance, etc.) to work on days that the school is closed.

In the event that the number of school days falls below 178 due to school closure, make-up days will be rescheduled by the Principal.

Indefinite School Closure

The Superintendent will establish a Crisis Management Team in the event that the American Institute in Taiwan (AIT) issues a travel advisory for Taiwan, or in the event of military action against Taiwan, or in the event of a natural/industrial accident. The Crisis Management Team will be made up of the Executive Committee of the Board of Trustees, the Superintendent, and Superintendent-selected administrators. In the event that AIT recommends immediate evacuation of Americans, or, if a direct military attack on Taiwan is carried out, it will be the responsibility of this committee to determine indefinite school closure and the period of time.

In the unlikely event that the school is closed for an indefinite period of time, expatriate staff may be evacuated off the island, and the management of property and bank assets may be assigned to designated Chinese managers. School closing expenditures will be distributed according to the following priorities:

1.       Evacuation of direct hire, head-of-household personnel and their families

2.       Accounts payable

3.       Direct Hire personnel and ROC staff salary/benefits obligations

4.       Prorated reimbursement of tuition

5.       Mission-supported personnel salary/benefits

6.       On-going operating costs

SAC 8/09

References - Crisis Response Plans
Policy 3527 School Closure
Policy 5330 Instructional Time Requirements

457 Earthquake/Fire/Evacuation Drills

Earthquake/fire evacuation drills are to be conducted periodically throughout the school year (at least once per semester) in each school and dormitory. The students are to be trained in the procedures used for these drills. Specific details for each campus are outlined in the Teachers' Handbook for that campus. Directional routes for exiting a room/building are to be posted in each classroom and dormitory. The scheduling of these drills rests with the site administrator.

SAC 93
Reference - None

459 Alarm System

Alarm systems, installed in the vicinity of the school safe, will be maintained and tested periodically to ensure effectiveness. Alarms are to be activated from 10:00 p.m. until 6:00 a.m., and 24 hours a day when school is not in session, unless school personnel are working during those times.

SAC 4/95
Reference - None

461 Water - Potable Testing

Drinking water on all campuses will be tested at least once a year. If there is cause to question its purification, the water will be tested as regularly as necessary.

Samples of water to be tested shall be taken from the source, and from two to four commonly used drinking outlets. Samples shall be gathered in sterile containers and tested at government laboratories (such as the Bureau of Public Works), National Universities equipped to handle such testing, or private laboratories which are reputable in water analysis.

Water should be tested for Iron (Fe), Manganese (Mn) Copper (Cu), Zinc (Zn), Mercury (Hg), Lead (Pb), Selenium (Se), Arsenic (As), Chromium (Cr+6), Cadmium (Cd), Silver (Ag), and Barium (Ba). In addition, testing should be done for evidence of bacteria, herbicides, and pesticides.

Records of water analysis will be kept in the General Manager's office for at least two years. It is the desire of the administration to follow the Potable Water Quality Goals as established by the American Water Works Association.

SAC 93
Reference - None

463 Student/Staff Health

Medical Need Awareness

For the protection of the staff and dependents, the Director of Human Services is responsible to  give the System Health Coordinator medical records of new staff and their spouses and dependents. The System Health Coordinator will share information as appropriate to each campus. The medical information will be considered confidential and only be used in emergencies.

AIDS/HIV

Morrison Academy views infection with AIDS/HIV as a deep personal tragedy deserving of community support, understanding, and confidentiality. It also believes that the contagion factor of AIDS/HIV requires care and discretion. Therefore, the school must be informed of any student or staff who tests HIV positive.

The school may require an AIDS/HIV test of any student or staff member and dependents at any time, especially if he/she has been ill with symptoms which may indicate infections associated with AIDS/HIV or when it is suspected that he/she has been exposed to AIDS/HIV infection.

Morrison Academy will abide by the laws of the Republic of China regarding foreigners with AIDS/HIV.

Special Medical Needs

For the safety of the students, the System Health Coordinator will provide a site specific list of students or staff with special medical needs or allergies to the secretary, administrator, specific boarding parents, and specific teachers (as appropriate). Any special treatment needs will be explained on the list. This list will be updated by the System Health Coordinator annually or more often as needs arise.

Immunization Requirements

Morrison follows the immunization guidelines set by the Center for Disease Control in Atlanta, Georgia, USA. The following immunizations are required for admission and kept current:

Evidence of required immunizations must be presented prior to admission. Students not in compliance may be prevented from attending classes until these requirements are met. The Principal may approve exceptions to these vaccination requirements if parents sign a waiver form.
 
The following immunizations are not required, but they are recommended:

Health Screening

When first enrolling in Morrison Academy, a student is required to provide the results of a recent physical examination.

The school will annually screen all students for height and weight. Students in kindergarten through third grades will be screened for vision and hearing annually. Students in grades six and nine will also be screened for hernia and scoliosis, and will also have their heart, lungs, muscular condition, and orthopedic condition checked.

Administration of Medicines

All prescription medications to be taken by or available for a student during the school day (or during a school sponsored student activity time) must be turned in to the System Health Coordinator, Administrative Assistant, or an assigned adult at the beginning of the school day. The System Health Coordinator, Administrative Assistant, or the assigned adult will be responsible for the administration of the medicine at the appropriate time. In some cases, students may be authorized to administer their own medication, e.g. inhaler.

Dormitory students should turn in any prescription medication to their dormitory parents when first arriving at the dormitory. The dormitory parent in consultation with the System Health Coordinator will be responsible for oversight of the administration of the medicine.

For students who are uncomfortable but need not be excluded from school, i.e. those who have a cold, upset stomach, headache, etc., the System Health Coordinator/secretary with parent permission, may administer the following over-the-counter medicines:

Aspirin/Ibuprofen for muscle aches, sprains, toothaches, etc.
Tylenol for headaches
Ibuprofen for menstrual cramps, muscle aches, and sprains
Antihistamines for allergic reactions/cold symptoms (only administered under the direction of medical personnel)
Decongestant (Sudafed) for nasal congestion, ear aches
Pepto Bismal for stomach aches or nausea
Antacids for stomach aches
Pi Pa Gao for sore throats, coughs

Illness

If a student becomes ill at school, the System Health Coordinator, secretary or principal will determine if the student needs to be sent home. If a student is to be sent home, he/she will be checked out from the school office. Until such time that the student can be picked up, the student will remain in the clinic, sick room, or office.

A student who has a contagious illness is not to be allowed to attend school until the illness is no longer contagious, i.e. no fever or symptoms for 24 hours.

Emergency Injury/Accident Plan

The following steps should be followed when a student is injured:

1. Trained personnel should stabilize the injured person and/or move him/her to a safe area. If trained personnel are unavailable, then another staff member should respond.
2. The trained personnel or staff member needs to stay with the injured person while someone else goes for help. 
3. If the injury is serious enough to warrant an emergency room visit, a parent/guardian of the injured child is notified to determine if they will pick the child up or if they want the school to make arrangements to transport the child. If the school is unable to notify a parent, then the child should be taken to the emergency room. With a life or death injury, the school will make arrangements to transport the child as soon as possible and then attempt to notify the parent. 
4. Call 119 for an ambulance, if needed, or find/provide transportation for the injured person. 
5. Be sure to check the medical alert list or the student's medical record to find out if the student has any allergies to medicine or other significant medical alerts. 
6. If transporting without the parent, the Health Coordinator (Taichung) or other staff (ideally a Chinese speaker) should accompany the student to the hospital and remain there until his/her parents/guardian arrive and take responsibility. 
7. The staff member present and taking charge is responsible to file a written accident report with the school principal within 24 hours.

Handling of Blood-Borne Pathogens

When cleaning up blood or vomit in the classroom or playground, teachers and other staff should wear rubber gloves to protect against any infectious diseases. Rubber gloves are to be available in the school office.

SAC 8/08
Reference - Policy 5710, Policy 5740

465 Child Abuse

It is the responsibility of all school personnel to report to the Campus Principal/Director of Boarding Services any suspected child abuse: physical, sexual, or emotional. See related policy definition. Personnel are required to report reasonable suspicion immediately. Because of the legal and safety ramifications of any school action, decisions regarding further direction and action are only to be made in consultation with the Superintendent. All reports of allegations or discovery of abuse must be made to the Superintendent within 24 hours and must be documented in writing. The Academy will follow required procedures in reporting child abuse to government authorities as required by Taiwan law.

Documentation

Thorough documentation is required in child abuse cases. Proper documentation is to include the initial report from the person making the allegations. This initial report will include:

• Name of the person providing the information
• Alleged victim's name and parent's name(s)
• Alleged victim's age and grade
• Alleged perpetrator's name
• How the information was obtained
• Details of what was reported or suspected (dates, times, places, specifics of what happened). Quote exactly the spoken words as much as possible
• Date and time
• Who has been contacted and when

Documentation may also include a nurse or doctor's findings, if the child is examined. The documentation will also include notes on any meetings, telephone conversations, correspondence, etc. regarding the abuse. All documentation is to be filed in a confidential file in the Superintendent's office. A copy may be retained in a confidential file by the Campus Principal/Director of Boarding Services. These files may be used in the event of legal litigation.

In cases where the alleged perpetrator is an adult volunteer, student, or parent, the Campus Principal/Director of Boarding Services will be responsible for the investigation and subsequent action steps. In cases where the alleged perpetrator is an employee of the Academy, the Superintendent will be responsible for the investigation and subsequent action steps.

The Superintendent may request that a Referral Group be established to assist with the responsibility of investigating the alleged abuse and making recommendations to the administration. This group is not a decision-making body. Decisions are the responsibility of the administration and the Board of Trustees.

The following action steps are guidelines for dealing with child abuse.

Action Steps when Child Abuse is Reported

Action Steps for Everyone:

1. Document all allegations, reports, or discovery of child abuse. Document all investigation procedure: date, location(s), and names of reporting or discovered persons, description of the circumstances, factual report of the allegation, report or discovery. It is not advisable to act alone in receiving a report. Ask the child to select a person of his or her choosing to witness the story jointly. If possible this meeting should be recorded (audio).
2. Protect the person and reputation of the victim and the accused offender (particularly when working with allegations only). A victim should be removed from a dangerous or questionable situation as soon as possible by the person receiving the report in collaboration with the Superintendent.
3. Report the allegations as soon after hearing them as possible to your Campus Principal/Director of Boarding Services. Do not attempt to handle the case by yourself.
4. Restrict information access to those who need and have the authority to know in order to protect both the victim and the alleged perpetrator.

Action Steps for Administrators:

1. Contact the Superintendent for guidance in investigating the case.
2. Inform the accused person of the allegations or report. Tell the reported facts as accurately as possible to the accused without belying confidences of who reported. This should be done by a person with authority over the accused person or the Superintendent.
3. Remove the alleged offender from contact with children while the confidential investigation proceeds.
4. Notify parents or guardians of the alleged victim or perpetrator of the allegations and the investigation process.
5. Notify the Board of Trustees' Chair through the Superintendent of the allegations and the investigation process.
6. When possible provide a translator who can maintain confidences when communicating with parties whose first language is not English.

Action Steps with the Victim

1. Listen - Don't panic or overreact to a story of abuse. Give the child permission to talk about the circumstances of the abuse. Listen carefully to every detail and note the child's behavior. Don't fill in words. Don't ask leading questions. Unless the parent, especially of an elementary age child, is the one accused, the parent should be informed/involved as early as possible.
2. Believe - Never criticize the child or claim that the child has misunderstood what happened. Support the child for disclosing. It is not your responsibility to determine whether the allegations are true. Children seldom lie about abuse.
3. Protect - Take the child to a location where freedom to talk is felt. If possible, ask the child permission to involve another adult of the child's choice to hear the story. Avoid repeated questions during the disclosure. Do not promise what you will or will not do as a result of listening but reassure the child that you will do all you can to help them. Make sure the child is removed from an abusive situation.
4. Affirm - Accept and understand the child's feelings. Praise him or her for courage and honesty. Emphasize that the child is not to blame for what has happened. Avoid telling the child how he or she "should feel." Children who are victimized may feel sad, angry, fearful, anxious, and depressed. Assure the child that you will do all in your power to help them. Do not promise what might or might not happen to the offender.

Actions Steps with the Alleged Perpetrator

1. Confront with the allegation - Wherever possible this should be done with a trained counselor, the employee's mission administrator, and the Superintendent present. Speed is of the essence for the victim, the alleged perpetrator, and the school community. The same individuals should inform the accused person's spouse (if applicable) or at least be present while the alleged perpetrator informs his her spouse of the allegations and provide emotional support and information about the investigation process.
2. Present the facts - Present the allegation to the perpetrator with as many details as you have and ask directly if they are true. Document the meeting.
3. Admission of fault - If he or she admits to the allegation (they may also admit to part of the allegation):
   • Listen carefully to what the person says happened.
   • Clarify the details from the person's perspective.
   • Inform the person of possible disciplinary action to be taken.
   • Inform the person of the CHRISTIAN BEHAVIOR AND PROFESSIONAL ETHICS policy.
4. Denial of fault - If he or she denies the allegation (An alleged perpetrator may acknowledge what was done, but deny it was child abuse):
   • Inform the person that there will be a confidential investigation.
   • Relieve the person of his or her duties with pay while the investigation is going on.
   • Inform the person of the outcome of the investigation.
5. Counseling - Provide counseling as appropriate, including if the alleged perpetrator is proved innocent.

Action Steps when Child Abuse is Proven/Confessed

With the Victim:

1. Inform the victim and his/her family of the outcome of the investigation/confession.
2. Provide the resources necessary for a healing process for the victim and family. (This may include a counseling program.)

With the Perpetrator:

1. Inform the perpetrator of the CHRISTIAN BEHAVIOR AND PROFESSIONAL ETHICS policy.
2. Inform the perpetrator's spouse (if applicable) of the investigation results and resulting discipline.
3. Provide and/or recommend an appropriate care/counseling/restoration program for the perpetrator and his family.
4. As appropriate discreetly but honestly inform the school community, after consultation with the Superintendent, of the outcome of the investigation and confession. With qualified staff, begin a healing process for all concerned.

SAC 4/01
Reference - Policy 1651, 5705

Whenever possible interactions between employees and students shall occur in either a public place or in a room that provides a clear view by others. Windows in classroom doors may not be covered in order to demonstrate transparency. 

SAC 2/09

The General Manager is responsible to oversee campus security. Guards shall be employed to protect students, staff, employees, and property during and after school hours. All incidents that threaten school security should be reported as soon as possible to the General Manager, administrator, or their designee.

In the event that a student, employee, or dependent of an employee should be abducted, and that a ransom be demanded of the school, it is the policy of Morrison Academy not to accede to such demands.

In the event that an intruder or stranger enters the school property any staff member should question them about their business and direct them to the guard or General Manager. If the intruder refuses to leave then the General Manager, guard, or other staff members shall escort the intruder off the premises. If the intruder becomes violent then the General Manager or administrator shall implement a lock-down in which all staff and students remain in their rooms with doors and windows locked.

Entry and exit from the school will be limited to one door / gate during the school day.   During the school day all visitors will be required to present ID and sign in.

SAC 4/09

Reference - Policy 3528 & 5700 Abduction and Ransom

Procedure 470 – School Sponsored Trips

Off-campus school-sponsored trips are an integral part of the instructional program. Field trips, sports tournaments, and performing arts exchanges provide educational experiences beyond the school environment which support, enhance and extend classroom instruction. In addition, field experiences offer extended opportunities for students to practice self discipline, consideration for other people, and provide an opportunity for students to apply information learned in the classroom. All students are expected to attend field trips.

1. All trips require the Principal's prior approval.
2. Advance disclosure of school sponsored trips to students and parents is required at least one week prior to the trip. These disclosures should include the itinerary, emergency contact information and cost. Overnight trips also require a list of chaperones.  Any classes or sports teams that will involve off-island travel also require written disclosure of cost and travel dates at the beginning of the class or sports season.
3. Parent/guardian signed permission must be on file for each student participating in each overnight trip. The general parent/guardian permission form signed at the beginning of the year covers single day trips.
4. Adequate adult sponsors/staff must be arranged. Volunteers acting as sponsors must be registered. (See procedure 535.) A minimum of 2 adults will be on each trip. For on-island trips there shall be no less than one adult per 15 high school students, one adult per 10 middle school students, and one adult per 8 elementary students. For off-island trips there shall be 1 sponsor per 10 students. Male and female adults shall be required for any overnight trip with male and female students. Exceptions may be made by the Principal.
5. Drivers of non-school vehicles carrying Morrison students on school trips must have passenger liability insurance.

On-island travel shall be defined as travel within the ROC. The school is responsible for transporting participants and sponsors to regularly scheduled on-island school-sponsored events. An exception to this will be the senior trip which will be on-island and will be covered from funds raised by the class.

Spectators may ride spectator buses which have been scheduled by the school. These buses must be a self-funding operation with no cost to the school. Spectators pay on a pro-rated schedule for riding the spectator bus.

Walking trips to the surrounding community are not considered field trips and therefore do not need one week of advanced notice. Teachers should notify the office before leaving the campus with a walking group. Elementary walking groups with more then 10 students need a second adult chaperone along with the teacher. One adult in each group should carry a cell phone.

Sports teams traveling to local schools are not considered field trips and do not need one week of advanced notice.

Off-island travel is defined as travel outside the ROC. Off-island, school-sponsored events must be approved in accordance with policy or Board of Trustees' action. Subsequent fund raising and the development of a balanced budget for each off-island event must be approved by the Principal and the Superintendent.

Fund raising for off-island student travel must come from outside the school's operating budget. Morrison Academy shall be responsible for providing funds from the school's operating budget to cover sponsors' travel expenses. The number of sponsors shall be limited to 1 per 10 student participants with a minimum of two adults. Exceptions may be made by the Superintendent.

Families or students shall be expected to provide at least half the costs for participation in any given off-island, school-sponsored event. This may include funds from personal fund-raising.

Adequate funds to cover anticipated expenditures should be received prior to authorization for payment of expenses. Any deficit on any given off-island school sponsored event shall be paid-off prior to the approval of any subsequent off-island events.

SAC 4/07
Reference - Policy 5640 & 4252

Only school employees, Trustees, their spouses, and sponsors approved by a Principal or Director of Boarding Services, with a valid Taiwan validated drivers license may drive Morrison vehicles. The license of the driver must be appropriate for the type of vehicle to be driven.

Reservations

Requests for school vehicle use will be prioritized accordingly.

1. System, school, or dorm business
2. School/dormitory-sponsored activities
3. School-authorized event/program (Procedure 210 - School - Authorized Events/Programs)
4. Private use by school employees

Approved requests may be pre-empted for a request with a higher priority until two weeks before the reservation. Whether for school business or private use, the vehicle must be checked out from the vehicle supervisor.

Vehicle Use

A record book is to be kept in each vehicle. Every trip is to be recorded appropriately. A fee will be charged for personal use of school vehicles. The fee is listed in the "User Fees" schedule. A $300 minimum charge applies. All vehicle expenses for fuel and maintenance will be paid (reimbursed) by the school. For personal use, the person using the vehicle is responsible for making a payment to the Business Office; otherwise, the payment will be deducted from the employee's salary. Tolls and parking fees for personal travel are not reimbursable. Upon returning the vehicle, the vehicle should be clean and have at least a half tank of gas. The vans may not be used for carting garden refuse.

Traffic Regulations

Safety must be the first consideration in every situation. All traffic regulations for Taiwan must be observed while driving school vehicles. Penalties for traffic violations shall be the responsibility of the driver. All vehicles must be operated at or below passenger capacity as specified on the vehicle's registration.

Accidents

If an accident occurs, the following procedures should be followed:

1. Check for emergency medical needs of all involved.
2. Do not move the vehicle until the police arrive. If the vehicle is blocking traffic and needs to be moved, mark the position of the wheels of all vehicles involved in the accident. 
3. Contact the General Manager or ask someone for help with:
   • Calling local police –Telephone# 110 and/or 119 if ambulance is needed.
   • Contacting Foreign Affairs Police to help with translation and facilitate the reporting process with the local police.  (Taipei 2556-6007, Taichung 2231-0272, Kaohsiung: 371-9480 (Ren-Wu township) and 745-2830 (Kaohsiung County) Do not sign anything you do not understand.
   • Notifying insurance company and filing their report. The insurance card should be located in the glove compartment of the vehicle.
4. Write down the names, telephone numbers, vehicle license numbers, and driver’s licenses of all other drivers involved in the accident. Also, ask for the names and telephone numbers of any witnesses. Look around to see if there is any surveillance or security camera that might have captured images of the accident. 
5. You may want to inform AIT and consult a lawyer as needed.
6. File a report with the Director of Finance within 24 hours.
7. Employees involved in an accident while using a school vehicle for personal use will be responsible for up to NT$10,000 worth of damages to a vehicle and cost of the school insurance deductible.   Employee involved in an accident while using a personal vehicle for school business, the school is responsible for up to NT10,000 or 50% of the damages to the employee’s personal motor vehicle,  whichever is less. 
8. Except in the case where the driver is under the influence of alcohol or drugs, employees, Trustees, their spouses and approved sponsors listed aboveinvolved in an accident while using a school vehicle for school business will not be responsible for damages to a school vehicle or cost of the school insurance deductible.

TCM 4/09

In order to properly maintain Morrison Academy vehicles, a monthly inspection will be made of all vehicles. The employee who is assigned the vehicle will be given the responsibility of reporting the results of the inspection to the General Manager. The General Manager will be responsible for scheduling regular interval maintenance, as well as arranging for the government-required inspection, taxes to be paid, and insurance to be maintained on all street vehicles. Furthermore, the employee, who is assigned to the vehicle, will be responsible for keeping the exterior and interior clean on a day to day basis.

SAC 4/95
Reference - None